Complete Patient Engagement Solution
Everything you need to automate patient communication
and never miss an opportunity.
Omni-Channel
Follow-Ups
Automated SMS, Email, WhatsApp, and Voice AI follow-ups across all patient touchpoints
Calendar Integration
Seamlessly integrate with your existing booking system for automated appointment scheduling
AI Receptionist
Inbound AI receptionist for out-of-hours calls and backup when your main line isn’t answered. Never miss a call again.
Advanced Analytics
Track every patient interaction with detailed insights to optimise your engagement strategy
Data Doesn't Lie: More Follow-Ups = More Patients
One message isn’t enough. In today’s distracted world, consistent follow-up is the key to converting enquiries into bookings.
Most clinics stop after the first follow-up, leaving a huge number of potential patients unconverted. According to industry data, your chances of reaching a lead after just one attempt are only 39%. By the sixth attempt, that probability jumps to 93%.
The takeaway? Persistence pays off and automation makes it easy.
“Contact probability increases dramatically with multiple follow-up attempts. Don’t leave conversions to chance.”
Every Second Counts: Respond Fast, Convert More
The faster you respond to an enquiry, the higher your chances of booking a patient. Waiting even 30 minutes can slash your conversion rate by over 80%.
Patients are not waiting around. They’re booking with the clinic that replies first. Data shows that replying within 1 minute can increase your conversion chances by 391% compared to responding later. After just 30 minutes, your odds drop dramatically, and by 1 day, you’re barely converting at all.
According to AmpleMarket
“Respond within 60 seconds and you’re almost 4X more likely to win the patient compared to waiting an hour.”
Ready to Automate These Follow-Ups
and Win More Patients?
Why Choose AI Follow-Ups for Your Clinic?
Transform your patient engagement with intelligent automation that works 24/7.
AI Follow-Ups Turn Lost Leads into Loyal Patients
Your clinic is busy. Patients don’t wait. Our AI follow-up system responds instantly, nurtures leads across multiple channels, and books consultations directly into your calendar without adding a single extra staff member.
Respond Instantly
Capture every lead within seconds. Available 24/7 with no delays.
Personalised Conversations
Engage with patients using tailored responses across SMS, WhatsApp, Email, and Voice calls.
Calendar Integration
Leads can book themselves into your available time slots automatically.
Inbound AI Receptionist
Handle out-of-hours calls, missed calls, and provide intelligent voicemail replacement.
Advanced Analytics
Track every interaction and conversion using real-time dashboards.
Scale Without Extra Staff
Automate follow-ups and save countless admin hours.
“Clinics using AI follow-ups see more consultations and fewer no-shows without lifting a finger.”
Discover how AI can handle your follow-ups and boost your bookings in 2 weeks or less.
How It Works
Get started in four simple steps and transform your patient engagement
Free Initial
Consultation
We start by analysing your current setup and understanding your clinic’s processes. Based on this, we design a tailored AI follow-up strategy for your business.
Agree &
Setup
Once you approve the plan, you’ll pay the one-time setup fee. We’ll begin implementing the solution within 2 to 4 weeks.
AI Implementation
& Training
Our team integrates the system with your CRM and booking platform, builds customised workflows, and trains the AI models for your clinic’s needs.
Continuous Optimisation
Your AI follow-up system isn’t static. We provide ongoing fine-tuning, regular updates, latest AI model upgrades, priority support, and a real-time dashboard for tracking conversions.
See How Leading Clinics Are
Winning With AI Follow-Ups
Don’t just take our word for it—here’s how top clinics transformed their patient engagement and revenue with our solutions.
Symmetry Clinic
Challenge:
Symmetry Clinic faced a common problem: leads were filling out enquiry forms but not moving forward quickly. The clinic needed a way to engage leads instantly, qualify them effectively, and protect the clinic manager’s time from unqualified calls.
Solution:
We implemented Voice AI Agents to call every lead within 60 seconds of form submission. The AI invited the lead to book a free call with the clinic manager to answer questions before committing to a paid consultation.
The agent had live access to the clinic manager’s calendar and offered suitable time slots during the call. Next, the AI qualified the lead by checking if they could meet the financial requirements for the procedure. If the lead did not meet the threshold, the AI explained what financial position they should be in before booking. This prevented wasted time while keeping the experience positive for the lead.
Result:
- Reduced lead response time from hours to under 60 seconds
- Increased qualified calls with the clinic manager by more than 70%
- Eliminated time spent on unqualified leads while maintaining engagement
“The Voice AI doesn’t just book calls. It makes sure every call is worth our time. Game changer.”
Online Marketing For Doctors
Challenge:
The agency managed thousands of inactive clinic leads—owners who had shown interest in marketing services but never converted. Manually re-engaging these leads across multiple accounts was time-consuming and inefficient.
Solution:
We implemented an AI Reactivation Campaign that automatically reached out to these dormant leads, re-qualified them based on set criteria, and handed qualified leads directly to the sales team for follow-up and booking.
Result:
- Successfully reactivated hundreds of previously lost leads
- Delivered a steady flow of high-quality prospects without extra ad spend
- Freed up the sales team from manual outreach and increased conversion opportunities
“The AI reactivation campaign turned our old database into booked consultations without additional marketing costs.”
British Face Clinic
Challenge:
The clinic was generating leads from Facebook lead ads, but most were going cold due to slow follow-up and lack of engagement.
Solution:
We deployed an AI SMS Nurturing System that instantly engaged new leads, answered common questions, and guided prospects toward booking appointments.
Result:
- Converted 10 leads into scheduled appointments in just 3 days after implementation
- Improved engagement rate on Facebook leads by over 70%
- Eliminated delays in responding to enquiries
“We used to lose so many Facebook leads. Now, with AI SMS follow-ups, we’re filling our calendar within days.”
Your Clinic Could Be Next. Ready to See the Results for Yourself?
Increase Your Chances of Converting
Flexible, transparent pricing. No contracts.
Conversational AI
$500£400A$500€500/month
Setup: $2,500£2,000A$2,500€2,500
Pro AI Agent (Follow-up + Inbound Text Queries)
- 2 hours of technical support included
- Triggered from FB, LP or other forms as well as general enquiries
- AI-driven follow-up nurture (6 SMS)
- Calendar setup & AI calendar booking included
- Booking reminders 1 day, 4 hours before to reduce no-shows
- AI agent knowledge base setup – trained on FAQs, services & products
- Unlimited AI Follow-ups, automated reactivation & nurturing via channels
- A2P compliance submission included for US customers.
Requires GoHighLevel CRM platform to operate. SMS Only: Base price. SMS & WhatsApp: +$300. Additional channels: +$100 each.
Voice AI Qualification
$1,000£800A$1,000€1,000/month
Setup: $5,000£4,000A$5,000€5,000
Conversational AI & Voice AI Outbound Qualification
- Everything in Conversational AI plus
- 4 hours of technical support included
- Outbound AI calls leads instantly when they submit a form
- Qualifies lead using a custom prompt
- Control Voice AI Agent mannerisms and personality
- Voice AI Agent knowledge base setup – trained on Website, FAQs, Services & Products
- Unlimited AI Follow-ups, automated reactivation & nurturing via channels
Requires GoHighLevel CRM platform to operate. Plus SMS & Carrier Charges.
Custom Build
Custom pricing
Setup: Custom
For clinics requiring a bespoke solution outside GoHighLevel
- SMS, WhatsApp & Email Follow-Ups
- Voice Follow-Ups (for non-GoHighLevel setups)
- Custom Scripts & Integrations
- CRM Integration (HubSpot, Zoho CRM, or others)
- Advanced Analytics
- Priority Support
- Provisioning & Setup of Custom Platforms (Case-by-Case Pricing)
No GoHighLevel required – we create a tailored solution for you. Pricing is based on your specific requirements.
Never Miss an Inbound Lead Again
Automated failover to mainline, out of hours call handling or full AI receptionist to nurture and book on with clinic staff upon pre-qualifying lead.
Inbound Voice AI
$500£400A$500€500/month
Setup: $3,000£2,400A$3,000€3,000
Inbound Voice AI Agent (AI Receptionist)
- 2 hours of technical support included
- AI answers phone calls outside work hours or as a fallover if unanswered
- AI agent knowledge base setup – trained on FAQs, services & products
- Calendar setup & AI calendar booking included
- Booking reminders 1 day, 4 hours, 1 hours before to reduce no-shows
Requires GoHighLevel CRM platform to operate.
Compare All Features
Detailed breakdown of what’s included in each plan
Conversational AI
| Feature | |
|---|---|
| Monthly Price | $500 |
| Setup Cost | $2500 |
| Technical Support Hours | 2 hours |
| Priority Support | |
| SMS Follow-Up | |
| AI-driven nurture (6 SMS) | |
| Calendar setup & booking | |
| Booking reminders | |
| AI knowledge base setup | |
| Unlimited AI Follow-ups | |
| A2P compliance (US) | |
| WhatsApp & Email Follow-ups | Optional |
| Outbound AI calls | |
| Voice AI qualification | |
| Inbound call handling | |
| Out of hours answering | |
| Custom Scripts & Integrations | |
| Advanced Analytics | |
| Custom Platform Setup | |
| GoHighLevel Required |
Voice AI Qualification
| Feature | |
|---|---|
| Monthly Price | $1000 |
| Setup Cost | $5000 |
| Technical Support Hours | 4 hours |
| Priority Support | |
| SMS Follow-Up | |
| AI-driven nurture (6 SMS) | |
| Calendar setup & booking | |
| Booking reminders | |
| AI knowledge base setup | |
| Unlimited AI Follow-ups | |
| A2P compliance (US) | |
| WhatsApp & Email Follow-ups | Optional |
| Outbound AI calls | |
| Voice AI qualification | |
| Inbound call handling | |
| Out of hours answering | |
| Custom Scripts & Integrations | |
| Advanced Analytics | |
| Custom Platform Setup | |
| GoHighLevel Required |
Custom Build
| Feature | |
|---|---|
| Monthly Price | Custom |
| Setup Cost | Custom |
| Technical Support Hours | Custom |
| Priority Support | |
| SMS Follow-Up | |
| AI-driven nurture (6 SMS) | |
| Calendar setup & booking | |
| Booking reminders | |
| AI knowledge base setup | |
| Unlimited AI Follow-ups | |
| A2P compliance (US) | |
| WhatsApp & Email Follow-ups | |
| Outbound AI calls | |
| Voice AI qualification | |
| Inbound call handling | |
| Out of hours answering | |
| Custom Scripts & Integrations | |
| Advanced Analytics | |
| Custom Platform Setup | |
| GoHighLevel Required |
Inbound Voice AI
| Feature | |
|---|---|
| Monthly Price | $500 |
| Setup Cost | $300 |
| Technical Support Hours | 2 hours |
| Priority Support | |
| SMS Follow-Up | |
| AI-driven nurture (6 SMS) | |
| Calendar setup & booking | |
| Booking reminders | |
| AI knowledge base setup | |
| Unlimited AI Follow-ups | |
| A2P compliance (US) | |
| WhatsApp & Email Follow-ups | |
| Outbound AI calls | |
| Voice AI qualification | |
| Inbound call handling | |
| Out of hours answering | |
| Custom Scripts & Integrations | |
| Advanced Analytics | |
| Custom Platform Setup | |
| GoHighLevel Required |
Feature
Conversational AI
Voice AI Qualification
Custom Build
Inbound Voice AI
Monthly Price
$500
$300
Custom
$500
Setup Cost
$2,500
$1,500
Custom
$3,000
Technical Support Hours
2 hours
4 hours
Custom
2 hours
Priority Support
SMS Follow-Up
AI-driven nurture (6 SMS)
Calendar setup & booking
Booking reminders
AI knowledge base setup
Unlimited AI Follow-ups
A2P compliance (US)
WhatsApp & Email Follow-ups
Optional
Optional
Outbound AI calls
Voice AI qualification
Inbound call handling
Out of hours answering
Custom Scripts & Integrations
Advanced Analytics
Custom Platform Setup
GoHighLevel Required
Ready to Stop Losing Leads?
Choose your plan and start converting more enquiries today.
Book Your Free AI Demo Session
Discover how our AI Follow-Up System can help you convert more enquiries and reduce admin workload
