Hi there, It’s Huyen here and welcome to OMD TV & Podcast show, the place to be to grow and scale your practice.
In this episode, I’m going to talk about why 3 common mistakes doctors and surgeons make in their practices are often overlooked. However, they affect your bottom line more than you realize.
Mistakes in easy, day-to-day tasks can lead to confusion, chaos, and frustration throughout your office. That impacts your medical practice in a huge way.
It’s easy to miss what’s not working when you have your hands full and are focused on your patients’ needs, as well as managing staff and performing surgery.
Now it’s time to see if you are making any of these common mistakes that doctors and surgeons make and then address them so your practice and profits flow better.
MISTAKE #1: NOT HAVING AN A-TEAM SUPPORTING YOU
Surrounding yourself with an outstanding team may seem like a daunting task, but ultimately those working for you are vital to your success.
You may need to evaluate your workplace and ask yourself; Are the people on your team helping or hurting your practice?
While working as a business and marketing consultant to medical practices for a decade, I have seen a wide variety of behaviours that go unchecked and hurt your image. For example:
- Staff is charming to the surgeon and disagreeable to everyone else;
- You think the staff is following up, taking photos, getting consents, but you find out
it’s not happening;
- The receptionist is not the right fit for the front desk and is losing callers, and it goes on and on.
If you have experienced any of these common scenarios, it may be clear that you do not have the right team in place.
DAILY DUTIES EXERCISE
If you have your doubts about who has your back and are questioning their value to your practice, try out the simple exercise of a “Daily Duties” form for one week.
Beginning on Monday, the members of your team will write down every task they actually perform throughout the day and record the amount of time that it takes for them to complete each task.
They’ll do this real-time so you get an accurate accounting of what they actually do. NOT what you think they do. On Friday, they will submit the completed form to you.
By evaluating these forms, you will be able to see who on your team values their time and work by thoroughly filling out their form.
It also shows you those who rushed through the assignment and carelessly completed the form. You will also see which team members don’t complete it at all, and therefore do not value their work, or you.
This exercise will give you a better idea of which staff members take their jobs seriously and care about the practice as a whole, as well as those who don’t.
It will also indicate who does what. So many times, a certain team member was doing certain tasks and when they left the practice, nobody picked up where they left off.
Or, you have 2 or 3 different team members ordering inventory with no one person responsible. So, they either order too much or not at all since they assumed someone else would handle it.
HERE’S MISTAKE #2: NOT USING THE RESOURCES YOU ALREADY HAVE TO ATTRACT MORE PATIENTS
Let’s consider the value of just one of your patients and how they can grow your practice for you.
On average, a typical patient has approximately 200 people in their circle of influence. That includes friends, family members, colleagues, neighbours, hair stylists, gym buddies, etc.
Now imagine that your patient refers them to you, and in turn these new patients refer those in their circle of influence and so on. Your patient database and revenues would grow exponentially with the compounding effect.
The way to get these word-of-mouth referrals is to set up systems that happen automatically as part of your processes so your patients know you value them and their referrals.
A great example of this process can be as easy as taking photos of your patients once they are healed and making them readily available to them so they can show off your work to their friends.
The best time to provide a patient with their photos is at their post-op appointment when they are healed and happy. This is the time when they will be most excited about their results.
Presented them with a handwritten note thanking them for their trust in you, along with their photos, can speak volumes!
Be sure to include your name, telephone number, and website in the notecard so their friends can contact you to book their own consultation with you.
This simple process can be used for both surgical and non-surgical procedures alike.
Another simple, yet effective process to grow your practice is with the use of gift certificates.
So many practices offer them, but it seems to be an unspoken secret in your office. How do you change that?
The best way to market your gift certificates is at checkout with an eye-catching gorgeous display and customized gift bags.
A sign that reads “Need a Quick Gift?” is sure to grab the attention of those busy patients standing with their wallets out and credit cards in hand.
Not only does this increase your revenue for the day, but it also introduces a new patient to your practice and it’s convenient for patients needing a quick gift that their family and friends will love.
AND COMMON MISTAKE #3 IS NOT HAVING A CLEAR PATIENT ATTRACTION PLAN IN PLACE
The last of the 3 Common Mistakes Doctors and Surgeons Make is not having a marketing plan.
Something to always remember is “If you fail to plan, you also plan to fail.”
By failing to plan how you acquire new patients, you are setting yourself up to lose would-be patients to your competition.
Acquiring these new patients is so much more than just one email, one social media post, one Google ad. It requires a persistent plan that keeps your name in front of your current patients, as well as new perspective patients online looking for the procedure.
Because in today’s noisy world, you need up to have 31 points of contact to get someone’s attention so you need to be everywhere your preferred prospective patients are.
You need lots of poles in the pond working together. So, in addition to your Website, SEO and Google Ads, put together a plan that includes lots of other strategies such as:
- Themed emails
- Fun social media posts
- Website banners leading to opt-in pages to collect their names, emails & phone numbers
- In-house signage and
- Texting
And, once you create your new patient attraction plan, be sure to assign tasks to each team member to ensure things get executed.
This way, you allow your staff to focus on practice-building in a fun and engaging way, so they feel more part of your success.
EXAMPLE OF MONTHLY MARKETING PLAN
Here’s an example, choose a theme for each month, as well as a marketing plan like this:
January’s Theme – “Show Off a New You This Year”
Now make a list of tasks and who is responsible. For example:
- Google ads for Tummy Tuck and Mommy Makeover (Marketing Agency)
- Website spotlights with videos explaining Tummy Tuck and Mommy Makeover (Surgeon)
- Email to Patient List with January tummy tuck specials (assigned to Karen)
- Social Media Posts – 2x per week (assigned to Sandy)
- In-house Signage (assigned to Sue)
- Add more Mommy Makeover B/A Photos and testimonials to Website if allowed (assigned to Ken)
- Write a blog post (assigned to Sophia)
- Text certain patients your tummy tuck special (assigned to Karen)
Now everyone on your team has clarity and focus for January. Just do that every month and see how much better your results are when the plan is clear.
Once you fix these 3 common mistakes that doctors and surgeons make, that are seen throughout medical offices, you will find that your practice is running more smoothly and effectively.
Ok, that’s it for this week and I hope you got a lot of value from this.
If so, please subscribe to OMD TV and Podcast show and share it with your staff and colleagues.
And, if you haven’t done so already, please subscribe to Online Marketing For Doctors podcast show and leave me a review since that helps me reach a larger audience.
If you want to talk more about your specific situation, just book a 15 min discovery call with me where I will show you the problems and the opportunities that you could have with your current website and digital marketing campaigns.
Just leave me a message at www.onlinemarketingfordoctors.com and I’ll get back to you.
Thanks so much and hope to talk to you in our discovery call soon.
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